The Human Resources Coordinator supports the Office of Employee Experience and Labor Relations Department teams through a combination of administrative, coordination, and systems-based responsibilities. The position also serves as a resource for basic employee documentation requests and acts as a backup for various HR front desk and coordination functions. A strong focus on confidentiality, organization, and collaboration is essential.

Human Resources Support:

• Assist the Office of Employee Experience team with administrative tasks as needed
• Responsible for maintaining and auditing employee files on a regular basis
• Backs up the HR and Talent Center front desk as needed
• Assist with New Employee Orientation Activities

Labor:

• Records grievances into the tracking system. Schedules Step II & III grievance meetings and tracks grievances through all steps to closure
• Prepares material for biweekly Attendance Committee meeting, attends, and takes notes
• Calls employees when they are eligible to appear before the committee. Sends letters when they are not eligible to appear
• Supports the Job Bid process. Records internal employee job bids promptly. Participates in staffing meetings to discuss job openings and bids. Prepares, tracks, and collects employee transfer letters for managers and the recruiting team
• Attends and takes notes or minutes at a variety of other meetings and discussions. Examples include weekly grievance meetings, monthly Labor Management meetings, investigation interviews, disciplinary, and 8-factor meetings
• Provides basic letters for employees; i.e., employment status (active/term), hourly wage, etc.
• Tracks PTO buybacks and prepares quarterly cash outs
• Fills information requests for the union as assigned
• Files and Scans Employee Documentation into their personnel files (Paper/iCIMS) and updates ADP
• Maintains confidentiality of employee information
• Keeps current on knowledge of applicable labor and employment laws
• Maintains knowledge of all union contracts and employee handbooks

Job expectations for all employees:  

• Promotes and role-models the mission, values, vision and strategic goals of Loretto in all interactions with staff, peers, residents, family members, vendors and visitors. Treats people with dignity, professionalism and kindness.
• Demonstrates excellent internal and external customer service skills such as friendly greeting, making eye contact, listening attentively, responding in a timely manner, showing respect and empathy and acting as a role model for staff and peers.
• Demonstrates excellent work attendance, reliability and work ethics.
• Attends and actively participates in required meetings and training sessions.
• Complies with established policies, procedures, and codes of conduct at all times.
• Adheres to all health and safety requirements, regulations, policies and procedures.
• Practices and teaches safety awareness. Identifies and reports or corrects any possible safety or environmental issues.
• Understands all HIPAA and other compliance & regulatory requirements associated with their role, including completion of required internal or external training/certifications.
• Performs a variety of related duties as assigned.

INDPRO

• Associate’s degree in Human Resources, Business Administration, or a related field required
• Minimum of 2 years of experience in human resources, employee relations, or administrative support roles.
• Ability to maintain discretion and handle sensitive information appropriately.
• Familiarity with labor laws, union contracts, and grievance procedures (desired, not required).
• Proficiency in HRIS systems (e.g., ADP, iCIMS) and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational skills with a keen attention to detail and accuracy.
• Strong written and verbal communication skills, including the ability to take clear and concise meeting notes.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Demonstrated ability to work collaboratively across teams and departments.
• Customer service-oriented with a professional and empathetic demeanor.

An equivalent combination of education and experience that provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements.

Physical Requirements

Walking/Standing        15.00% 

Sitting                          80.00%

Lifting                            5.0%

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Loretto reserves the right to modify position duties at any time, to reflect process improvements and business necessity.

• Pay range $22.05 - $24.50 / hour
• Excellent medical, dental, prescription and vision insurance
• Disability coverage
• Tuition Reimbursement Program
• 401(k) Retirement/Pension Plans
• Discounted Gym Membership
• Free Loretto Health Clinic Visits
• Generous Paid Time-Off Accrual
• Fun events for employees
• Convenient locations with free parking
• Employee Coaches - to help you achieve life goals
• Diaper Assistance Program
• Opportunity for career growth and movement within 19 sites!