The Talent Acquisition Coordinator provides end-to-end support for recruitment, onboarding, compliance, and HR operations. This role coordinates the hiring process, from candidate phone screens and offer preparation to scheduling pre-employment requirements and ensuring onboarding compliance. The Coordinator maintains accurate applicant tracking records, verifies union and non-union pay rates, and ensures adherence to labor laws, union contracts, and organizational policies.

Key responsibilities include assisting with background checks, credential verification, and HR/payroll audits; supporting government inspections; and fostering open communication with recruiters, hiring managers, and candidates.

The Coordinator also contributes to retention efforts, participates in job fairs, helps manage Certified Home Health Aide and Certified Nurse’s Aide class processes, and may provide front desk coverage at the Talent Center as needed.

This position requires a high level of attention to detail, confidentiality, and professionalism, along with the ability to deliver a positive candidate and visitor experience while supporting the overall effectiveness and compliance of the HR function.

• Coordinates onboarding for all new hires, from offer acceptance through New Employee Orientation.
• Processes and reviews screening requirements such as references, health care compliance (OIG, OMIG, SAM), references, initial backgrounds checks, department of health criminal history record checks, office of professions checks, education requirements and certification/license requirements.
• Assists with criminal background checks – 8 factor investigation analysis and interview on applicants being considered for employment and for current employees as required.
• Reviews events from NYS DMV License Event Notification Service (LENS).
• Audits human resources and payroll files for accuracy, completeness and compliance with HR policies and regulatory agency requirements.
• Ensures Certified Home Health Aide and Certified Nurse’s Aide classes are formed and tracked throughout the process. Communicates to hiring managers and recruiters as needed regarding status. Ensures that all certification requirements are finalized and uploaded.
• Verifies all information regarding the position are correct by referencing the union handbook, the hiring manager, Human Resource Labor team and/or Director of Talent Acquisition for all union and non-union positions.
• Updates the applicant tracking database daily regarding appointments and the applicant's progress through the onboarding process. This includes health office, drug test, new employee orientation (NEO), and compliance information. Schedules and reschedules appointments such as health office, drug testing, and fingerprinting.
• Communicates with managers regarding reporting information and coordinates details with both the manager and the candidate.
• Completes documentation needed for New Employee Orientation
• Prepares and sends New Employee Orientation Rosters to the organization.
• Completes final pre-employment documentation including but not limited to e-verify and union applications.
• Assists with auditing HR Files as needed.
• May assist in recruiting efforts for positions if needed.
• Fosters open communication with the hiring managers and recruiters regarding candidates for onboarding and in the recruiting pipeline.
• Supports requests for HR information needed for government inspections and surveys.
• Maintains confidentiality of employee and applicant information.
• Maintains a positive experience for all candidates and any visitors to the Talent Center.
• Keeps current knowledge of applicable labor and employment laws. Ensures corporate policy/procedure and third-party agency regulations are adhered to.
• Participates in job fairs and recruiting events as needed.
• Assists with license and certification renewals as needed.
• Trains on the Talent Center Front Desk duties and fills in as needed.
• Maintains knowledge of all union contracts.
• Trains new staff as assigned.

Job expectations for all Loretto employees:  

• Promotes and role-models the mission, values, vision and strategic goals of Loretto in all interactions with staff, peers, residents, family members, vendors and visitors. Treats people with dignity, professionalism and kindness.
• Demonstrates excellent internal and external customer service skills such as friendly greeting, making eye contact, listening attentively, responding in a timely manner, showing respect and empathy and acting as a role model for staff and peers.
• Demonstrates excellent work attendance, reliability and work ethics.
• Attends and actively participates in required meetings and training sessions.
• Complies with established policies, procedures, and codes of conduct at all times.
• Adheres to all health and safety requirements, regulations, policies and procedures.
• Practices and teaches safety awareness. Identifies and reports or corrects any possible safety or environmental issues.
• Understands all HIPAA and other compliance & regulatory requirements associated with their role, including completion of required internal or external training/certifications.
• Performs a variety of related duties as assigned.

INDPRO

• High School Diploma plus one year of HR administrative experience.
• Minimum 1 year of experience in a Human Resource discipline (benefits, labor relations, etc.) preferred, or related office experience.
• Familiarity with current HR practices, labor and employment laws preferred.
• Experience in a team structured environment.
• Strong organizational and multitasking skills.
• Proficient in MS Office and able to learn new software
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.

An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements.

Physical Requirements    

Walking/Standing        15.00%

Sitting                          80.00%

Lifting                         5.00%

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Loretto reserves the right to modify position duties at any time, to reflect process improvements and business necessity.

• Pay Range $22 - $24 / hour
• Excellent medical, dental, prescription and vision insurance
• Disability coverage
• Tuition Reimbursement Program
• 401(k) Retirement/Pension Plans
• Discounted Gym Membership
• Free Loretto Health Clinic Visits
• Generous Paid Time-Off Accrual
• Fun events for employees
• Convenient locations with free parking
• Employee Coaches - to help you achieve life goals
• Diaper Assistance Program
• Opportunity for career growth and movement within 19 sites!